Email writing is the most popular form of written communication in business.
Writing emails in L1 (mother tongue) can be both stressful and scary at first, but don’t worry – practise makes perfect. We at Plato Summer Courses –member of Plato Educational Services and ELSAC Cyprus, will help you develop excellent skills in writing emails.
1. Use the Email Subject Line
The subject line is the first thing your reader will see, and should be clear and short to catch their attention and help them know what your email is about.
2. Always Use a Professional Greeting
You should always start your emails with a friendly (but professional) ‘hello’! If you start without one, your reader will definitely notice something was missing. An email without a greeting, or with a greeting that is far too informal, is seen as rude and overly-familiar.
Proofread,
proofread,
and proofread
3. Keep it Simple
Try to keep things short and simple, especially if you’re not confident in your abilities yet. Just make sure that all the information your reader needs to know is included in the email.
Avoid long, complicated sentences,
Try not to write many long paragraphs
Use bullet points for important details or lists
4. Always Use a Professional Closing
Just as you open an email with a greeting, you should always include a few closing lines to be friendly, polite and show that you’re at the end of your email. Without a closing, the end of the email feels abrupt and rude.
Examples of professional closings:
I look forward to hearing from you.
Best wishes,
Sincerely,
Thank you for your time,
Warmly,
Kind regards,
Best regards,